Use Tenancy Agreement Review Prompt v202503

Use Tenancy Agreement Review Prompt v202503

Please review the tenancy agreement based on the following detailed instructions. Cross-check all data points, ensure consistency, and flag any errors, contradictions, or missing information. Provide clear suggestions for correction.

1. Tenure & Dates Alignment

• Confirm that the tenure duration stated (both in words and numerals) is consistent and correct throughout the document.

• Verify the commencement date and expiry date logically match the tenure.
  ➡️ Example: If the tenure is 12 months, and the commencement date is 1st March 2025, the expiry date should be 28th/29th February 2026.

• Flag mismatches like "Seven (12) months" or incorrect expiry dates.

2. Dates Mentioned in the Agreement (List & Purpose)

• List all relevant dates, including:

  • Agreement Signing Date

  • Commencement Date (Lease Start Date)

  • Expiry Date (Lease End Date)

  • Tenure Duration

  • Handover/Move-in Date

  • Payment Due Dates

  • Deposit Refund Periods

  • Notice Period Deadlines

• Highlight inconsistencies, missing dates, or unclear timeframes.

3. Names Mentioned in the Agreement & Their Roles

• Confirm all names are consistent across clauses, schedule, and signatures.

• Check full names, IC/passport numbers, and addresses for:

  • Landlord

  • Landlord Representative (if any)

  • Tenant

  • Tenant Representative (if any)

  • Witnesses

4. Rental and Deposit Calculations

• Confirm all amounts stated are correct, consistent, and calculated based on these rules:

  • Rental Security Deposit = 2 months' rental

  • Utility Deposit = 0.5 month's rental

  • Access Card Deposit = RM 100 per card (or RM 130 if specified)

  • Car Park Card Deposit = RM 100 per card (if applicable)

• Ensure Car Park Rental details are provided if applicable.

5. Ringgit Malaysia Wording Consistency

• Check every figure stated has a matching Ringgit Malaysia wording.
  ➡️ Example: RM 700 = Ringgit Malaysia Seven Hundred Only

• Flag any mismatches between numbers and text.

6. Landlord & Tenant Names Consistency

• Ensure full names, IC numbers, and addresses are consistent throughout the document, including signature blocks and schedule.

7. IC/Passport Numbers

• Verify IC/Passport numbers for both parties are accurate and consistent.

8. Car Park Details (If Applicable)

• Confirm the following are clearly stated (if car park rental applies):

  • Lot number

  • Car registration number

  • Car park rental amount

  • Car park card deposit

  • Start & end dates (aligned with tenancy dates)

9. Utility Bills Responsibility

• Confirm clarity on responsibility for:

  • Electricity

  • Water

  • Indah Water (sewerage)

  • WiFi/Internet (Tenant’s own subscription if not provided by landlord)

10. Subletting Clause Check

• Verify whether subletting is allowed or restricted.
  ➡️ Specifically, check for any Airbnb/homestay permission or prohibition.

. Unit Number, Room Type & Maximum Occupancy Consistency

• Confirm Unit Number and Room Type (Big Room, Small Room, etc.) are consistent throughout the agreement.
  
  

• Verify the maximum occupancy limit is stated clearly in the agreement (typically one (1) person per room) and aligns with Clause 4.4.
  
  

  • ➡️ Flag if the occupancy number is missing or inconsistent.
    
    

  • ➡️ Standard rule: Maximum 1 pax per room, unless otherwise specified.

12. Landlord & Tenant Contact Details

• Ensure accurate full name, IC/passport, contact address, and landlord’s bank account are clearly stated for rental payments.

13. Responsibilities Breakdown (Tenant vs. Landlord)

• Confirm clarity in:
  ➡️ Tenant pays for:

  1. Electricity Bill

  2. Water Bill

  3. Indah Water (Sewerage)

  4. WiFi/Internet Charges (if applicable)

  5. Air Conditioner Servicing
     ➡️ Landlord pays for:

  6. Quit Rent (Cukai Tanah)

  7. Assessment Tax (Cukai Pintu)

  8. Building Management Fees (Security, Maintenance)

  9. Sinking Fund

  10. Fire/Building Insurance (Structure)

  11. Structural Repairs (unless damage caused by Tenant)

14. Highlight Any Inconsistencies or Risks

• Identify:

  • Inconsistent dates, amounts, names, clauses

  • Missing clauses (e.g., maintenance responsibilities, penalties, deposit refund timeline)

  • Risks such as unclear termination terms, missing handover dates, ambiguous WiFi arrangements, etc.

• Provide specific suggestions to correct or clarify.

✅ Special Instructions for Review:

1. Flag mismatches between numerals and text immediately.

2. Cross-check tenure duration with all related dates (commencement, expiry).

3. Report errors like 'Seven (12) months' as critical issues.